Administrative Coordinator

About the role

We are looking for a motivated Administrative Coordinator to support our engineering team. The role blends HR, finance, client liaison and general office duties, ensuring smooth daily operations.

Key responsibilities

• Assist with HR processes such as onboarding, off‑boarding and maintaining employee records in the HRIS.
• Support payroll and benefits administration, including timely submission of insurance, tax and retainer payments.
• Prepare, proofread and submit proposals, tenders and quotations for clients.
• Manage petty cash, vendor invoices and client billing using Wave accounting software.
• Maintain office supplies inventory, order items as needed and coordinate equipment repairs.
• Update company social media platforms (LinkedIn, Facebook, Instagram) with posts and ads to promote visibility.
• Create and edit presentations and assist business‑development research.

Required profile

• Bachelor’s degree in Business Administration, Management, HR or a related field.
• At least one year of experience in an administrative or office‑support role.
• Strong organizational, time‑management and communication abilities.
• Ability to work independently and collaboratively, with attention to detail.

Required skills

• Proficiency in Microsoft Word, Excel and PowerPoint.
• Experience using Wave accounting software.
• Familiarity with LinkedIn, Facebook and Instagram for business purposes.