Programme Management Assistant

About the role

The Economic Commission for Latin America and the Caribbean (ECLAC) is seeking a Programme Management Assistant to support the Director of the Subregional Headquarters for the Caribbean. This role provides essential administrative and coordination support for a large, complex programme of work.

Key responsibilities

• Assist in planning, implementation and monitoring of programme initiatives under the Director’s office.
• Coordinate preparation of project proposals, track their status and ensure timely submission for approval.
• Provide executive support including schedule management, meeting coordination, drafting and reviewing correspondence, and preparing translations.
• Serve as liaison with internal and external stakeholders, handling communications and updates.
• Organise travel arrangements, maintain contact databases and ensure continuity of office operations during absences.
• Draft, edit and circulate reports, summaries and other documents, coordinating review, translation and publication processes.
• Maintain electronic and paper filing systems, generate periodic reports, statistical tables and graphic content.
• Guide and train junior staff and assist with data collection, analysis and presentation preparation.

Required profile

• Strong administrative and organisational abilities.
• Experience supporting senior management in a multinational or intergovernmental environment.
• Excellent written communication skills in English.
• Ability to manage multiple tasks, meet deadlines and maintain confidentiality.

Required skills