Document Controller - Energy Sector

About the role

An experienced Document Controller is sought to support engineering, project execution, maintenance, asset integrity and quality activities within a major energy sector environment. The role covers the control, administration, tracking, security, revision management and lifecycle management of technical, engineering and project documentation, in line with document governance, records management and process safety information requirements. It is linked to an active tender and is subject to contract award.

Key responsibilities

• Manage receipt, registration, distribution, tracking and archiving of engineering, technical and project documentation.
• Maintain accurate document registers and ensure document traceability across the project lifecycle.
• Control document revisions so that only current approved documents are available for use.
• Support engineering, project, quality and execution teams with controlled project information and records.
• Coordinate document review and approval workflows with internal stakeholders and contractors.
• Maintain Electronic Document Management Systems (EDMS) and adhere to document control procedures.
• Manage secure storage, retrieval and retention of project and operational records.
• Support Process Safety Information (PSI) management and assist with Management of Change (MOC) activities.
• Produce document status reports, transmittals, metrics and dashboards; support audits, quality reviews and compliance activities.

Required profile

• Degree in Information Technology, Information Management, Engineering or a related discipline.
• Minimum five years of Records and Information Management (RIM) experience, preferably in oil & gas, LNG, petrochemical, power generation or industrial sectors.
• Experience supporting engineering, maintenance, projects or asset integrity activities.
• Preferred: capital projects, turnarounds, campaigns or brownfield modifications; managing engineering drawings, technical specifications and vendor documentation; familiarity with quality management systems and audits; experience in an operational LNG, petrochemical or oil & gas facility.

Required skills

• Experience with Electronic Document Management Systems (EDMS)
• Knowledge of document control processes, standards and best practices
• Knowledge of Process Safety Information management and document governance
• Understanding of MOC processes
• Data asset management and data analysis
• Advanced proficiency in Microsoft Office