Executive Assistant (Tech-Savvy, AI-Curious)

About the role

A next-generation Executive Assistant is sought to support the Vice President, going beyond traditional administration. The role suits a tech-native, early-career professional who enjoys automation, digital efficiency and innovative systems. The assistant acts as a strategic enabler, using technology and smart tools to modernize workflows, capture meeting insights and streamline processes.

Key responsibilities

• Manage priorities, calendars, meetings, emails and daily workflows with modern digital and automation tools
• Record and summarize meetings, track decisions and action items, and prepare presentations, reports and executive-ready materials
• Coordinate travel logistics, prepare itineraries, manage documentation and respond quickly to schedule changes
• Leverage AI and automation platforms to streamline processes, keep digital systems organized and recommend new productivity tools
• Coordinate communication between the VP and stakeholders, gather departmental updates, support executive meetings, manage expenses and handle sensitive information discreetly

Required profile

• Degree or certification in a tech-related field (IT, Computer Science, MIS, Engineering, Data/Systems) or strong hands-on tech experience with a passion for AI
• Ability to quickly learn and adapt to new technologies
• Prior experience in admin, coordination, junior analyst, tech support or assistant roles is an asset but not mandatory

Required skills

• Proficiency with Microsoft 365 and Teams
• Experience with automation and AI platforms

What we offer

• Full-time position with an attractive salary package
• Weekly sports sessions, team-building events and monthly drinks
• 12 days of training per year, including 6 of your choice
• Sport activity with colleagues, bill covered
• Fruit, coffee and snacks provided