Project Administrative Assistant

About the role

Massy Wood is recruiting a Project Administrative Assistant with considerable experience in the energy and EPC industry. The role provides project administrative, cost, document and timesheet management support to the project team.

Key responsibilities

• Review and ensure the accuracy of all company invoices and assist project engineers with project costing and timesheet management.
• Maintain a database for staff site passes, inductions and mandatory training, and issue weekly reports on expiry dates.
• Maintain the line manager's calendar and contacts in Outlook, and help with venue arrangements and presentation materials.
• Coordinate meetings, prepare documentation, book rooms and organise catering.
• Format reports, presentations and letters, set up filing systems and record and distribute meeting minutes.
• Coordinate travel, share information internally and externally, and liaise with other departments.

Required profile

• Diploma or Bachelor's degree in Business Administration or a related discipline from a recognised university.
• At least five years of experience in an administrative role.
• Experience in the oil and gas industry is an asset.
• Valid Certificate of Good Character (not older than 6 months).
• Ability to work with minimal supervision, in a team, to tight deadlines and with external and internal customers.

Required skills

• Strong working knowledge of Microsoft Office: Word, Excel, PowerPoint and Outlook.
• Effective organisation, planning and multitasking skills.
• Strong written and oral communication skills.