Senior Procurement Officer

About the role

The Senior Procurement Officer leads and oversees all aspects of the Institute's procurement process, ensuring compliance with applicable procurement laws, regulations, policies and procedures, and adherence to the principles of accountability, transparency and value for money. The role covers the procurement plan, policies, tendering, contractor performance and cost information in budget development.

Key responsibilities

• Lead the Procurement Unit, supervise and guide staff, and evaluate and report on their performance
• Develop, implement and monitor the procurement plan
• Ensure all procurement activities comply with laws, regulations and policies
• Manage the tendering process, including RFPs, Terms of Reference, scope of works and evaluation criteria
• Develop and update procurement procedures and recommend improvements
• Maintain procurement records and vendor databases
• Facilitate proposal evaluation and contract award recommendations
• Prepare contracts and manage the performance of contractors and consultants
• Negotiate commercial terms and conditions where appropriate
• Advise on projected costs of supplies, materials, equipment and services for budget estimates
• Represent the Institute on procurement-related committees and meetings

Required profile

• Knowledge of local laws and regulations governing purchasing from local and foreign sources
• Ability to interpret and apply procurement rules in the Public Service and international lending agencies
• Ability to plan, organize and direct procurement staff, and to analyze data and write reports
• Negotiation skills and effective oral and written communication

Required skills

• Tender procedures and document preparation
• Knowledge of supply sources, availability and market prices
• Proficiency in Microsoft Office