Vessel Admin / Logistics Coordinator

About the role

The Vessel Admin / Logistics Coordinator will support the planning and execution phases of oil & gas projects by managing the movement of materials, personnel and equipment both on‑shore and off‑shore. The role ensures compliance with company procedures, contract objectives and safety certifications while coordinating with internal teams and client representatives.

Key responsibilities

• Provide logistics support for material, personnel and equipment movements, including mobilisation and demobilisation via heliport, ship and road transport.
• Verify that all equipment (client, rental or Massy Wood owned) meets certification requirements such as explosion‑proof electrical systems and safety guards.
• Prepare and submit International Marine Dangerous Goods (IMDG) documentation for hazardous items prior to shipment.
• Manage the utilisation, tracking and maintenance of CCUs and baskets, maintaining up‑to‑date records in the CCU Management Tracker.
• Liaise with company, client and third‑party transport providers to confirm check‑in/check‑out times, customs clearance and delivery schedules.
• Maintain electronic and manual records to auditable standards and coordinate customs invoice submission to Finance.
• Work closely with Supply Chain Management and Finance to validate supplier invoices and ensure PO coverage for transport, CCU rental and equipment certification.

Required profile

• Previous experience in the oil & gas sector, preferably in logistics or vessel administration.
• Strong understanding of project logistics, customs procedures and hazardous goods regulations.
• Ability to maintain accurate documentation and coordinate multiple stakeholders.
• Attention to detail and commitment to safety and certification compliance.

Required skills

• International Marine Dangerous Goods (IMDG) documentation
• CCU (Container Control Unit) management and tracking
• Logistics coordination for material and equipment movement
• Customs documentation and invoice processing
• Transport management with third‑party providers