Finance & Administration Coordinator

About the role

We are seeking a dependable, analytical and highly organized Finance & Administration Coordinator to own day‑to‑day finance administration and reporting for SPI. This role goes beyond basic data entry, requiring accurate record‑keeping, discrepancy investigation and delivery of decision‑ready information.

Key responsibilities

• Own and update the 15‑week rolling cash‑flow forecast, covering receipts, supplier payments, payroll, taxes, recurring costs and project cash requirements.
• Maintain QuickBooks Online for invoices, bills, receipts, payments, AR, AP and supporting records.
• Prepare bank reconciliations and investigate missing, duplicate or unreconciled transactions.
• Manage Accounts Receivable aging, follow up collections and track promised payment dates.
• Maintain Accounts Payable schedules and ensure upcoming supplier obligations are visible.
• Produce weekly finance reports on cash position, AR, AP, project cash exposure, statutory obligations and key financial risks.
• Support payroll and statutory administration (PAYE, NIS, Health Surcharge, VAT, corporation‑tax).
• Maintain project costing and cash‑flow information, including committed costs, supplier payments, customer collections and expected profitability.
• Organise financial and administrative records and support banks, accountants, auditors, suppliers and customers with required documentation.

Required profile

• Minimum 4‑5 years practical accounting/finance experience; 5‑7 years preferred.
• Degree or Diploma in Accounting/Finance, ACCA studies, CAT or equivalent qualification.
• Working knowledge of Trinidad & Tobago statutory obligations (VAT, PAYE, NIS, Health Surcharge, corporation‑tax).
• Experience in engineering, construction, oil & gas services, industrial distribution or other project‑based environments is strongly preferred.

Required skills

• Strong hands‑on experience with QuickBooks Online or comparable accounting software.
• Advanced Microsoft Excel skills (formulas, lookups, PivotTables, reconciliations, financial schedules).