Accounting Assistant (AR/AP)

About the role

A full-time Accounting Assistant is sought for the Finance team, reporting to the Finance Manager or Accounting Supervisor. The role covers day-to-day Accounts Receivable (AR) and Accounts Payable (AP) operations, ensuring financial accuracy, maintaining clean ledgers and supporting month-end closing. Advanced Excel skills are needed to handle large datasets and streamline reporting.

Key responsibilities

• AR: generate and send client invoices, monitor aging reports, follow up on overdue accounts by phone and email, apply payments to customer accounts and resolve billing disputes.
• AP: review and code vendor invoices, match them to purchase orders and receipts, run daily and weekly checks and electronic ACH payments, maintain vendor profiles and reconcile monthly statements.
• Data analysis: build and maintain complex Excel spreadsheets, reconcile ledger discrepancies, use Pivot Tables and VLOOKUP to analyse transactional data.
• General accounting support: assist with month-end and year-end closing, prepare bank reconciliations and journal entry logs, keep financial records organised and support external auditors.
• Comply with local financial regulations and internal controls, and know Trinidad and Tobago tax laws for PAYE, Health Surcharge, NIS, VAT and tax submission.

Required profile

• ACCA Level 2 qualification.
• Minimum 2-3 years of experience in dedicated AR/AP roles.
• Strong grasp of double-entry bookkeeping, attention to detail and clear communication with vendors and clients.

Required skills

• Advanced Excel, including Pivot Tables and VLOOKUP.
• ERP/accounting software such as QuickBooks or Incadea.